Renewing Your PEC in Aruba: A Comprehensive Guide

The Personal Entry Card (PEC) is a vital document for many residents of Aruba, facilitating smooth entry and re-entry into the island. Whether you’re a returning resident, a long-term visitor with a valid permit, or someone with specific residency status, keeping your PEC valid is essential to avoid any inconveniences at immigration. This comprehensive guide will walk you through the entire renewal process, ensuring you have all the necessary information and steps to renew your PEC in Aruba.

Understanding the Personal Entry Card (PEC)

Before diving into the renewal process, let’s briefly recap what a PEC is and why it’s so important.

The PEC is essentially an identification card issued by the Aruban Immigration Department (Departamento di Integracion, Maneho y Admision di Stranhero – DIMAS). It’s not a passport replacement, but it significantly streamlines border crossings for those who are eligible. The PEC allows holders to bypass certain lines at immigration and often facilitates faster processing. Different categories of individuals are issued PECs, including but not limited to:

• Returning Residents: Individuals who have lived in Aruba for an extended period and are returning after a brief trip abroad.
• Permit Holders: Those who hold work permits, residence permits, or other long-term permits allowing them to reside in Aruba.
• Dependents of Permit Holders: Family members of those who hold work or residence permits.

The validity period for a PEC varies depending on the individual’s circumstances and the type of permit they hold. It is crucial to keep track of your PEC’s expiration date and initiate the renewal process well in advance to avoid any problems. Allowing your PEC to expire may result in having to go through the lengthy process of obtaining a new one and might cause delays when entering Aruba.

When to Start Your PEC Renewal

The most crucial thing to remember about PEC renewals is to start the process before your current card expires. It is highly recommended that you initiate the renewal application at least two to three months prior to the expiration date. This buffer period allows time for processing and resolves any possible delays. Submitting your application too late may jeopardize your ability to re-enter Aruba smoothly.

Important Note: Always check the expiration date on your current PEC card and mark it in your calendar to avoid any last-minute rushes. If you are unsure of your expiration date, it is wise to contact DIMAS for clarification rather than assuming you have plenty of time left.

Step-by-Step Guide to Renewing Your PEC

The PEC renewal process involves several steps that must be followed carefully. Here is a detailed guide to help you through the procedure:

Step 1: Gather Required Documents

Before you begin the formal application process, you need to compile all the necessary documents. The specific requirements may vary slightly depending on your individual circumstances but generally include:

• Completed Application Form: This form can be obtained from the DIMAS website or at their offices. Ensure that you complete the form accurately and sign where necessary. Incomplete or incorrectly filled forms can lead to processing delays.
• Copy of Your Passport: A clear and legible copy of your passport’s personal information page(s) is mandatory. Ensure that your passport is valid for at least six months beyond your intended stay in Aruba.
• Copy of Your Current PEC: A clear copy of the front and back of your current PEC. This helps DIMAS link your application to your existing record.
• Proof of Residency: Depending on your circumstances, this could include a copy of your Aruban ID (Cedula), your valid work permit, or your residence permit.
• Recent Passport-sized Photograph: Ensure the photograph is recent (within the last six months) and meets the specifications set by DIMAS (generally a clear, colored photograph with a white or light background).
• Proof of Payment: You will need to pay the required renewal fee at a designated bank. A receipt or proof of payment must be submitted with your application. Always check the latest requirements for payment methods and fees on the DIMAS website as these can sometimes be updated.
• Any Other Supporting Documents: DIMAS may request additional supporting documents depending on your specific circumstances. Examples of these include a marriage certificate, birth certificate of dependents or proof of enrollment at school. Reviewing your initial permit or residency documents might provide clues to any specific documentation that needs to be resubmitted.

Tip: Always make multiple copies of your documents for your records and in case DIMAS requests extra copies.

Step 2: Complete the Application Form

The application form is a critical component of the renewal process. You can usually download the form from the official DIMAS website. Take your time to complete it accurately and legibly. Pay special attention to the following details:

• Personal Information: Ensure your full name, date of birth, place of birth, gender, and all other personal information are entered correctly and match the information on your passport.
• Contact Information: Include your current address in Aruba, email address, and phone number. You will be contacted using this information, so verify its accuracy.
• Current Residency Status: State your current type of residency (e.g., work permit, residence permit, dependent, etc.) and include your permit number.
• PEC Information: Include your current PEC number and expiration date.
• Signature: Don’t forget to sign the application form in the space provided. An unsigned application will not be processed.

Tip: If you are unsure how to fill in a certain part of the form, contact DIMAS for clarification. It’s better to ask than to submit an incorrect form that will delay your renewal process.

Step 3: Pay the Renewal Fee

There is a renewal fee associated with the PEC renewal process. You will need to pay this fee at a designated bank or financial institution. DIMAS usually provides information on their website on the accepted method and where to pay the fees. Always make sure that the official website of DIMAS is consulted for the most up-to-date information.

Important: Keep a copy of the payment receipt or proof of payment, as this must be submitted along with your application. Without proof of payment, your application will not be processed.

Step 4: Submit Your Application

Once you have all your documents, completed the application form, and paid the required fee, you are ready to submit your application. Depending on the specific procedures of DIMAS, this can be done in one of the following ways:

• In-Person: You can submit your application at the DIMAS office in Aruba. Be sure to check the opening hours and any specific appointment requirements before going to the office. Often, DIMAS has a designated window for PEC renewals.
• Online: If DIMAS has an online portal, you can submit your application electronically by uploading scanned documents. This method may require a secure login ID. Be sure to follow any instructions on the portal carefully.
• Through an Authorized Representative: In some cases, you may be able to submit your application through an authorized representative, such as a legal consultant or your employer. If this option is available to you, confirm with DIMAS the procedure to follow.

Tip: If you are submitting your application in person, bring all original documents and the copies as requested by DIMAS as sometimes they might require to review the originals for comparison. If submitting online, ensure your scanned documents are clear and in the required format (usually PDF or JPEG).

Step 5: Await Processing and Follow Up

After you submit your application, it will be reviewed by DIMAS. The processing time varies, but it can take several weeks. It is wise to be patient and not wait until the last minute to start the renewal process. You may be contacted by DIMAS to provide additional information or documentation during the processing. Always be responsive and provide any requested materials promptly to avoid further delays.

During this waiting period you will not be able to collect your new PEC. Once your application has been approved, you will be contacted by DIMAS to collect your new PEC. Be sure to follow their instructions for collection.

Step 6: Collect Your New PEC

Once you are notified that your application has been approved, you will need to visit the DIMAS office to collect your new PEC. You may be required to show your original identification documents, such as your passport, and submit the old PEC to obtain the new one. Check the instructions of DIMAS for the procedure, as well as the necessary documents to bring. Be sure to keep your new PEC in a safe place and always bring it with you when entering Aruba.

Common Issues and How to Avoid Them

During the PEC renewal process, some common issues can occur, leading to delays or rejections. Here are some of them and advice on how to avoid them:

• Incomplete Application: Ensure that all fields on the application form are filled accurately and truthfully. Double check your information before submitting.
• Expired Documents: Make sure all the documents required (like your passport, residence permit, etc.) are valid throughout the renewal period. Submit copies of documents well before they expire.
• Incorrect Fees: Verify that you have paid the correct renewal fee at the designated bank or financial institution. Keep the proof of payment to prevent any issue.
• Missing Documents: Double-check the document checklist provided by DIMAS and ensure all required documents are included in your application package.
• Late Submissions: Start the renewal process well in advance to avoid any delays. It is best to begin the process several months before the current card expires.
• Incorrect Photos: Always use recent, passport-sized photographs that meet the requirements set by DIMAS. Be mindful of the size, quality, background and format as this could lead to application rejection.
• Changes in Address or Contact Information: If there are changes to your address or phone numbers, you will need to notify DIMAS as soon as possible. They may require specific procedures for address or information changes. Failure to do so might mean important notifications will not reach you.

Frequently Asked Questions (FAQs) About PEC Renewal

Here are some commonly asked questions regarding the renewal of PEC in Aruba:

Q: How long is my PEC valid?

A: The validity period for a PEC varies, depending on your residency status and the permit you hold. It is crucial to check the expiration date on your card. If unsure, consult DIMAS.

Q: Can I renew my PEC online?

A: DIMAS may offer online renewal options. However, you will need to check their official website or contact them to determine if this option is available in your specific case. Also verify if an online platform is available or if you are required to visit the office in person.

Q: What if my PEC expires before I can renew it?

A: Contact DIMAS immediately if your PEC expires before your renewal is processed. Depending on your circumstances, you may face additional procedures or temporary inconveniences at border control. It’s always best to avoid this situation by renewing your PEC before its expiration date.

Q: Can I travel with an expired PEC?

A: No. An expired PEC is not valid for entry and re-entry into Aruba. Always ensure that your PEC is valid when traveling.

Q: What do I need to do if I lose my PEC?

A: If you lose your PEC, you need to report this to DIMAS immediately and start the replacement procedure. There will most likely be a processing fee associated with a lost card replacement.

Q: Is it possible to expedite the renewal process?

A: While it is not generally possible to expedite the renewal process, ensuring that you submit a complete and accurate application will prevent unnecessary delays.

Staying Up-to-Date

Immigration policies and procedures can sometimes change. To ensure you have the most accurate and up-to-date information about PEC renewals, it’s essential to always refer to the official DIMAS website. This is the most reliable source for procedures, required documents, fee schedules and office hours.

You can usually find the official DIMAS website by searching online for “DIMAS Aruba.” Look for the official Aruban government domain. The website should provide all the necessary information about immigration policies, procedures, and application requirements.

Conclusion

Renewing your Personal Entry Card in Aruba may seem daunting at first, but by following this comprehensive guide, you can navigate the process smoothly. Remember to start the process well in advance, gather all required documents, complete the application form accurately, and keep track of the payment procedures. By being thorough and proactive, you can ensure that your PEC is always valid, facilitating hassle-free border crossings into Aruba. Always stay informed about any updates from DIMAS. Safe travels!