The Ultimate Guide: Cheapest Way to Move Out of State

Moving out of state can be an exciting adventure, a necessary relocation for work, or a strategic decision for a better life. However, it’s almost always an expensive undertaking. The good news is that with careful planning and a willingness to get creative, you can significantly reduce the costs associated with moving out of state. This ultimate guide breaks down the cheapest ways to accomplish this, providing detailed steps and instructions to help you save money every step of the way.

## 1. Planning and Preparation: The Key to Savings

The foundation of a cheap out-of-state move lies in meticulous planning. Don’t underestimate the importance of this stage; a well-thought-out plan can prevent costly surprises and ensure you’re making the most economical choices.

**1.1. Set a Realistic Budget:**

* **List Every Potential Expense:** Start by brainstorming all the expenses you anticipate. Common costs include:
* Moving supplies (boxes, tape, bubble wrap)
* Transportation (gas, rental truck, plane tickets)
* Accommodation (hotel stays, temporary housing)
* Food and drinks during the move
* Storage (if needed)
* Hiring movers (if opting for partial or full service)
* Insurance (moving insurance, car insurance changes)
* Utilities setup in the new location
* Forwarding mail
* Potential lost wages due to time off work
* Cleaning supplies for your old and new homes
* Unexpected incidentals (always factor in a buffer!)
* **Research Average Costs:** Once you have your list, research the average costs associated with each item. Use online tools, get quotes from moving companies, and check prices at local stores. Consider getting multiple quotes for services like truck rentals and insurance to ensure you’re getting the best deal.
* **Allocate Funds:** Assign a specific dollar amount to each expense. Be realistic and consider overestimating rather than underestimating. It’s always better to have extra funds available than to run short.
* **Track Your Spending:** Throughout the moving process, meticulously track your spending to ensure you stay within budget. Use a spreadsheet, budgeting app, or even a simple notebook to record all your expenses.

**1.2. Declutter and Downsize:**

The less you have to move, the less it will cost. This is one of the most effective ways to save money on an out-of-state move.

* **The Marie Kondo Method:** Go through each item in your home and ask yourself, “Does this spark joy?” If the answer is no, seriously consider getting rid of it.
* **One Room at a Time:** Tackle your home room by room. This makes the process less overwhelming. Start with areas that tend to accumulate clutter, like attics, basements, and spare rooms.
* **Sell, Donate, or Discard:**
* **Sell:** Host a garage sale, sell items online (eBay, Craigslist, Facebook Marketplace), or use consignment shops. Selling unwanted items can help offset moving costs.
* **Donate:** Donate gently used items to charities like Goodwill, Salvation Army, or local shelters. You can often receive a tax deduction for your donations; be sure to keep receipts.
* **Discard:** Properly dispose of items that are no longer usable or that you can’t sell or donate. Consider recycling options for electronics, paper, and other materials. Check your local regulations for hazardous waste disposal.
* **Digitize Documents:** Scan important documents and store them digitally to reduce paper clutter and the need to transport physical files.
* **Measure Furniture:** Before moving large furniture pieces, measure them and ensure they will fit comfortably in your new home. If not, consider selling or donating them.

**1.3. Choose the Right Time to Move:**

The time of year you move can significantly impact the cost. Demand for moving services fluctuates throughout the year, and prices reflect this.

* **Avoid Peak Season:** Moving during the summer (June-August) and around holidays is generally the most expensive. Demand is high because families with children often prefer to move during school breaks.
* **Opt for Off-Peak Season:** Moving during the fall, winter, or early spring is typically cheaper. Demand is lower, so moving companies offer more competitive rates.
* **Move Mid-Week:** Weekends are often busier and more expensive for moving companies. Moving mid-week (Tuesday-Thursday) can sometimes result in lower rates.
* **Consider Moving at the End of the Month:** Though seemingly counterintuitive, some moving companies offer discounts near the end of the month as they try to fill their schedules.

**1.4. Gather Free Moving Supplies:**

Boxes, packing tape, bubble wrap, and other supplies can add up quickly. Seek out free or low-cost alternatives.

* **Ask Friends and Family:** Reach out to friends and family who may have recently moved and have leftover boxes.
* **Check Local Stores:** Visit local grocery stores, retail stores, and liquor stores. They often have empty boxes they are willing to give away.
* **Use Social Media:** Post on social media platforms like Facebook and Nextdoor asking if anyone has moving boxes to spare.
* **Freecycle Networks:** Check Freecycle networks or online community forums for free moving supplies.
* **Use Alternatives:** Get creative with alternative packing materials. Use towels, blankets, and clothing to wrap fragile items. Utilize suitcases, laundry baskets, and storage bins to pack belongings.

## 2. Transportation: Finding the Most Affordable Option

Transportation is often the biggest expense associated with an out-of-state move. Carefully consider your options and choose the one that best fits your budget and needs.

**2.1. DIY Moving: Renting a Truck or Trailer**

Renting a truck or trailer and handling the move yourself is often the cheapest option, but it requires more effort and physical labor.

* **Get Quotes from Multiple Companies:** Compare prices from different truck rental companies like U-Haul, Budget Truck Rental, and Penske. Consider factors like mileage, insurance, and add-ons (dollies, furniture pads).
* **Consider the Truck Size:** Choose a truck size that is appropriate for the amount of belongings you have. Renting a truck that is too large will waste fuel, while renting one that is too small will require multiple trips.
* **Fuel Efficiency:** Compare the fuel efficiency of different trucks. A more fuel-efficient truck can save you money on gas, especially on a long-distance move.
* **Insurance Options:** Carefully review the insurance options offered by the truck rental company. Ensure you have adequate coverage in case of an accident or damage to the truck or your belongings. Check with your personal auto insurance to see if rentals are covered.
* **Driving Distance and Time:** Plan your route carefully and factor in driving time, rest stops, and potential traffic delays. Longer driving times will increase fuel costs and potentially require overnight accommodations.
* **Loading and Unloading Assistance:** Enlist the help of friends and family to load and unload the truck. Offer them pizza or refreshments as a thank you. If you can’t get free help, consider hiring hourly labor. Companies like U-Haul’s MovingHelp provide access to local movers who can assist with loading and unloading.

**2.2. Moving PODS or Containers:**

Moving containers offer a flexible alternative to traditional moving companies. They allow you to pack and load at your own pace, and the container company transports the container to your new location.

* **Get Quotes from Multiple Companies:** Compare prices from different container companies like PODS, U-Pack, and Zippy Shell. Consider factors like container size, delivery fees, storage fees, and insurance options.
* **Container Size:** Choose a container size that is appropriate for the amount of belongings you have. Some companies offer different container sizes to accommodate various needs.
* **Delivery and Pickup Flexibility:** Inquire about the company’s delivery and pickup flexibility. Can they accommodate specific dates and times? What happens if you need to change your schedule?
* **Storage Options:** If you need temporary storage between your old and new homes, inquire about the container company’s storage options. Some companies offer on-site storage, while others have storage facilities.
* **Loading and Unloading:** You are responsible for loading and unloading the container yourself. Enlist the help of friends and family or hire hourly labor.
* **Insurance:** Review the company’s insurance options and ensure you have adequate coverage for your belongings during transit and storage.

**2.3. Consolidated Shipping:**

Consolidated shipping involves sharing a moving truck with other customers who are moving in the same direction. This can be a more affordable option than hiring a dedicated moving truck, but it may take longer for your belongings to arrive.

* **Research Companies:** Find reputable companies that specialize in consolidated shipping. Read online reviews and check their Better Business Bureau rating.
* **Get Detailed Quotes:** Get detailed quotes that outline all costs involved, including transportation, loading, unloading, and any potential storage fees. Understand how the final price is calculated.
* **Inquire About Delivery Timeframes:** Understand the estimated delivery timeframe for consolidated shipping, as it may take longer than a dedicated move.
* **Inventory List:** Provide a detailed inventory list of your belongings to ensure accurate pricing and tracking.
* **Insurance:** Verify what kind of insurance coverage is included and consider purchasing additional coverage if necessary.
* **Careful Packing:** Pack your belongings carefully to protect them during transit, as they will be sharing space with other people’s items.

**2.4. Shipping Your Belongings:**

If you only have a small amount of belongings to move, shipping them via a freight company or postal service might be the most cost-effective option.

* **Freight Companies:** Compare prices from different freight companies like UPS Freight, FedEx Freight, and Old Dominion Freight Line. Consider factors like weight, dimensions, and delivery speed.
* **USPS:** If your items are relatively small and lightweight, consider shipping them via USPS. Priority Mail can be a cost-effective option for smaller packages.
* **Accurate Measurements and Weight:** Accurately measure the dimensions and weight of your packages to ensure you are getting accurate shipping quotes. Underestimating the weight or dimensions can result in additional charges.
* **Packaging:** Properly package your items to protect them during transit. Use sturdy boxes, bubble wrap, and packing peanuts.
* **Insurance:** Purchase shipping insurance to protect your belongings in case of loss or damage. Check the insurance limits and exclusions before purchasing.

**2.5. Driving Your Own Car:**

If you’re driving your own car to your new location, factor in the cost of gas, tolls, and potential maintenance. If you’re towing a trailer, consider the added fuel consumption.

* **Plan Your Route:** Plan your route carefully and use GPS navigation to avoid getting lost. Choose a route that minimizes tolls and maximizes fuel efficiency.
* **Gas Prices:** Research gas prices along your route and use apps or websites to find the cheapest gas stations.
* **Maintenance:** Ensure your car is in good working condition before embarking on a long-distance trip. Check the oil, tires, and fluids. Consider getting a tune-up.
* **Towing:** If you’re towing a trailer, be aware of the added fuel consumption and adjust your driving accordingly. Drive slower and allow more space for braking.
* **Rest Stops:** Plan frequent rest stops to avoid fatigue and maintain focus. Long drives can be tiring, so it’s important to take breaks to stretch your legs and refresh yourself.

**2.6. Selling Your Car and Buying a New One:**

In some cases, it might be more cost-effective to sell your car before moving and buy a new one in your new location. This eliminates the cost of transporting your car and can save you money on gas and maintenance.

* **Research Car Prices:** Research car prices in your new location to see if they are significantly different than in your current location.
* **Consider Depreciation:** Factor in the depreciation of your car when deciding whether to sell it.
* **Transportation Costs:** Compare the cost of transporting your car to the cost of selling it and buying a new one.
* **Taxes and Fees:** Consider the taxes and fees associated with buying a new car in your new location.

## 3. Accommodation: Minimizing Housing Costs During the Move

Accommodation costs can quickly add up during an out-of-state move. Here’s how to keep them under control.

**3.1. Stay with Friends or Family:**

If possible, stay with friends or family in your new location while you look for permanent housing. This can save you a significant amount of money on hotel costs.

* **Be Respectful:** Be respectful of your hosts’ time and space. Offer to help with chores and contribute to household expenses.
* **Set a Time Limit:** Establish a clear understanding of how long you will be staying with them to avoid straining the relationship.
* **Express Gratitude:** Show your appreciation for their hospitality with a thoughtful thank-you gift.

**3.2. Short-Term Rentals:**

If you don’t have friends or family to stay with, consider renting a short-term rental property through Airbnb, VRBO, or similar platforms.

* **Compare Prices:** Compare prices from different platforms and look for deals and discounts.
* **Read Reviews:** Read reviews from previous guests to get an idea of the property’s condition and the host’s responsiveness.
* **Consider Location:** Choose a location that is convenient to your job, schools, or other important amenities.
* **Negotiate Rates:** Try negotiating the rental rate, especially if you are staying for an extended period of time.

**3.3. Budget Hotels:**

If you only need accommodation for a night or two, consider staying in budget hotels. These hotels typically offer basic amenities at a lower price point.

* **Compare Prices:** Use online travel agencies like Expedia, Booking.com, and Kayak to compare prices from different hotels.
* **Look for Deals:** Look for deals and discounts, such as AAA discounts or last-minute deals.
* **Read Reviews:** Read reviews from previous guests to get an idea of the hotel’s cleanliness and service.
* **Consider Location:** Choose a location that is convenient to your travel route.

**3.4. Extended Stay Hotels:**

For longer stays, extended stay hotels can be a more affordable option than traditional hotels. They typically offer amenities like kitchenettes and laundry facilities.

* **Compare Prices:** Compare prices from different extended stay hotels. Consider brands like Extended Stay America, Homewood Suites, and Residence Inn.
* **Amenities:** Check the amenities offered by each hotel to ensure they meet your needs. Do they have a kitchenette, laundry facilities, and free breakfast?
* **Negotiate Rates:** Try negotiating the rental rate, especially if you are staying for an extended period of time.

## 4. Food and Drink: Eating on a Budget During the Move

Food and drink costs can easily escalate during a move. Plan ahead to avoid expensive restaurant meals and impulse purchases.

**4.1. Pack Your Own Food and Snacks:**

Pack a cooler with your own food and snacks for the road. This will save you money on fast food and convenience store purchases.

* **Prepare Simple Meals:** Prepare simple meals like sandwiches, salads, and wraps.
* **Pack Snacks:** Pack snacks like fruit, nuts, granola bars, and crackers.
* **Bring Water Bottles:** Bring reusable water bottles and fill them up at water fountains or rest stops.

**4.2. Grocery Shopping:**

If you have access to a refrigerator and cooking facilities, grocery shopping can be a more affordable option than eating out. Stock up on staples like bread, milk, eggs, and produce.

* **Plan Your Meals:** Plan your meals in advance to avoid impulse purchases.
* **Shop Sales and Discounts:** Look for sales and discounts on groceries.
* **Cook Simple Meals:** Cook simple and affordable meals like pasta, soup, and stir-fries.

**4.3. Limit Eating Out:**

Avoid eating out at restaurants as much as possible. Restaurant meals can be expensive, especially when you factor in taxes and tips.

* **Pack Leftovers:** If you do eat out, pack leftovers for lunch or dinner the next day.
* **Choose Affordable Restaurants:** If you must eat out, choose affordable restaurants like fast-food chains or casual diners.

**4.4. Free Coffee and Breakfast:**

Take advantage of free coffee and breakfast offered by hotels or other accommodations. This can save you money on your morning meal.

## 5. Additional Cost-Saving Tips

Here are a few extra tips to help you save money on your out-of-state move:

* **Tax Deductions:** Research if any moving expenses are tax deductible. The IRS has specific rules and requirements for deducting moving expenses, often related to work relocation.
* **Credit Card Rewards:** Use credit cards that offer rewards points or cashback on moving-related expenses. Pay off the balance promptly to avoid interest charges.
* **Negotiate Prices:** Don’t be afraid to negotiate prices with moving companies, truck rental companies, and other service providers.
* **Ask for Help:** Enlist the help of friends and family to save money on labor costs.
* **Be Flexible:** Be flexible with your moving dates and times to take advantage of lower rates.
* **Research Your New Location:** Thoroughly research the cost of living in your new location to budget appropriately.
* **Set Up Utilities in Advance:** Schedule the setup of utilities in your new home in advance to avoid any delays or extra charges.
* **Forward Your Mail:** Set up mail forwarding with the USPS to ensure you receive all your important mail.

## Conclusion

Moving out of state doesn’t have to break the bank. By carefully planning, decluttering, choosing the right transportation method, and minimizing accommodation and food costs, you can significantly reduce the financial burden. Remember to research, compare prices, negotiate, and enlist the help of friends and family. With a little effort and creativity, you can make your out-of-state move an affordable and stress-free experience. Good luck with your move!