How to Send a Self-Addressed Stamped Envelope (S.A.S.E.): A Step-by-Step Guide

Sending a Self-Addressed Stamped Envelope (S.A.S.E.) might seem like a relic of the past, but it remains a useful tool in certain situations. Whether you’re requesting an autograph, submitting a contest entry, or seeking information from an organization that prefers traditional mail, knowing how to properly prepare and send an S.A.S.E. is essential. This comprehensive guide will walk you through each step, ensuring your S.A.S.E. arrives successfully and serves its intended purpose.

## What is a Self-Addressed Stamped Envelope (S.A.S.E.)?

An S.A.S.E. is exactly what it sounds like: an envelope that you prepare with your own address and postage, so the recipient can easily send something back to you. It removes the burden and cost of return postage from the recipient, making it more likely that they will respond to your request.

## Why Use an S.A.S.E.?

While email and online forms have become commonplace, S.A.S.E.s are still used in various situations, including:

* **Autograph Requests:** Many celebrities and public figures prefer to receive autograph requests via mail with an S.A.S.E. This makes it easier for them to fulfill the request without incurring extra costs.
* **Contest Entries:** Some contests require entries to be submitted via mail with an S.A.S.E. for the return of rules or confirmation of entry.
* **Information Requests:** Certain organizations, especially those with limited resources, might request an S.A.S.E. for sending back printed materials or information packets.
* **Job Applications:** While less common now, some job postings (especially in certain fields) may ask for an S.A.S.E. to return your resume or application materials if you are not selected.
* **Submitting Manuscripts/Artwork:** Some literary magazines or art galleries may require S.A.S.E. for returning submissions.
* **Genealogy Research:** When contacting historical societies or libraries for genealogical information, an S.A.S.E. can be a helpful courtesy.

## Materials You’ll Need

Before you start, gather the following materials:

* **Two Envelopes:** One envelope will be the outer envelope, used to mail the S.A.S.E. to the recipient. The other will be the inner envelope, which you will address to yourself and place inside the outer envelope.
* **Stamps:** You’ll need enough postage for both envelopes. One stamp is for mailing the outer envelope to the recipient. The other stamp is for the recipient to mail the inner envelope back to you.
* **Pens:** Use a pen with dark, permanent ink for addressing both envelopes. Avoid using pencils, as they can smudge.
* **Address Information:** Have the complete and correct address of the recipient, as well as your own address.
* **Ruler (Optional):** A ruler can help you write straight and neat addresses on the envelopes.
* **Scale (Optional):** If you’re including bulky items or suspect the return mail will be heavier than usual, a scale can help you determine the correct postage.

## Step-by-Step Instructions

Follow these steps to prepare and send your S.A.S.E.:

**Step 1: Address the Inner Envelope (The Self-Addressed Envelope)**

* **Write Your Address:** In the center of the inner envelope, clearly write your full name and address. Use a pen with dark, permanent ink.

* **Example:**

Your Full Name
Your Street Address
Your City, State, Zip Code

* **Placement is Key:** Centering the address makes it easier for automated mail sorting machines to read the address.
* **Legibility Matters:** Ensure your handwriting is neat and legible. If your handwriting is difficult to read, consider printing your address on a label and affixing it to the envelope.

**Step 2: Affix Postage to the Inner Envelope**

* **Determine the Correct Postage:** Affix the appropriate postage to the upper right-hand corner of the inner envelope. The postage amount will depend on the size and weight of the item you expect to receive back.
* **Standard Letter:** If you’re expecting a standard letter (like an autograph or a form), a single first-class stamp is usually sufficient.
* **Larger Items:** If you’re expecting a larger or heavier item (like a photograph or a packet of information), you’ll need to use additional postage. You can check the USPS website or visit your local post office to determine the correct postage amount based on the estimated weight and size of the return mail.
* **Consider Extra Postage:** When in doubt, it’s always better to err on the side of caution and add a little extra postage. This will help ensure that the recipient can easily mail the envelope back to you without having to add additional postage themselves.
* **Use a Forever Stamp:** A Forever Stamp is always a good choice as it will cover the cost of a one-ounce letter, regardless of future postage increases.

**Step 3: Address the Outer Envelope**

* **Write the Recipient’s Address:** In the center of the outer envelope, clearly write the full name and address of the person or organization you are sending the S.A.S.E. to. Use a pen with dark, permanent ink.

* **Example:**

Recipient’s Full Name
Recipient’s Street Address
Recipient’s City, State, Zip Code

* **Verify the Address:** Double-check the address to ensure it’s accurate and up-to-date. Incorrect addresses can lead to delays or the envelope being returned to you.
* **Include Attention Line (If Necessary):** If you are sending the S.A.S.E. to a specific department or individual within an organization, include an attention line above the recipient’s name.

* **Example:**

Attention: Autograph Department
Recipient’s Full Name
Recipient’s Street Address
Recipient’s City, State, Zip Code

**Step 4: Affix Postage to the Outer Envelope**

* **Determine the Correct Postage:** Affix the appropriate postage to the upper right-hand corner of the outer envelope. This postage is for mailing the S.A.S.E. to the recipient.
* **Standard Letter:** A single first-class stamp is usually sufficient for a standard-sized envelope.
* **Larger Envelopes:** If you are using a larger envelope, you may need to use additional postage. Check the USPS website or visit your local post office to determine the correct postage amount.

**Step 5: Insert the Inner Envelope into the Outer Envelope**

* **Folding (If Necessary):** If the inner envelope is too large to fit comfortably inside the outer envelope, you can gently fold it in half or thirds. However, avoid creasing the address area.
* **Placement:** Place the inner envelope (the self-addressed one) inside the outer envelope, with the address side facing up. This makes it easier for the recipient to see the return address and postage.
* **Don’t Seal the Inner Envelope:** The inner envelope should *not* be sealed. The recipient needs to be able to put the requested item inside before mailing it back to you.

**Step 6: Seal the Outer Envelope**

* **Moisten the Flap:** Moisten the adhesive on the flap of the outer envelope and seal it securely.
* **Use Tape (Optional):** For added security, you can use a piece of tape to reinforce the seal.

**Step 7: Mail the Envelope**

* **Drop in Mailbox or Post Office:** Drop the sealed envelope in a USPS mailbox or take it to your local post office.
* **Consider Tracking (Optional):** For important documents or items, you may want to consider using a tracking service. This will allow you to monitor the progress of your envelope and confirm that it has been delivered to the recipient.

## Additional Tips and Considerations

* **Envelope Size:** Use standard-sized envelopes for both the inner and outer envelopes. This will help ensure that they can be easily processed by automated mail sorting machines.
* **Paper Quality:** Use good-quality paper for both envelopes. This will help prevent them from tearing or becoming damaged in the mail.
* **Clarity:** Ensure all addresses are clearly written or printed. Illegible addresses can lead to delays or misdeliveries.
* **Postage Updates:** Always check the current postage rates before sending an S.A.S.E. Postage rates can change periodically, so it’s important to stay up-to-date.
* **International S.A.S.E.:** Sending an S.A.S.E. internationally is more complicated. You’ll need to use international postage coupons (IRCs) instead of U.S. stamps. IRCs can be purchased at most post offices and are exchangeable for the minimum postage on an unregistered airmail letter in another country. Research the specific requirements for the destination country.
* **Courtesy:** Remember that providing an S.A.S.E. is a courtesy. While it increases the likelihood of a response, it doesn’t guarantee one. Be polite and respectful in your request.
* **Reason for the S.A.S.E.:** In your initial request letter (the letter you send *with* the S.A.S.E.), clearly state why you are including a self-addressed stamped envelope. This helps the recipient understand what you are expecting in return.
* **Tracking your Outgoing Envelope:** While you can’t track the S.A.S.E. portion (the return trip) unless you’ve included a pre-paid, trackable return label (very uncommon), tracking the *outgoing* envelope can at least confirm it arrived at the destination. This isn’t necessary for every S.A.S.E., but for important requests, it can give you peace of mind.
* **Alternative Return Methods:** Consider whether there are alternative, more modern methods for the recipient to respond. If appropriate, offer an email address as an alternative to returning the S.A.S.E.
* **Bulk Requests:** If you are sending out a large number of requests (e.g., for a school project), consider offering to reimburse the recipient for the postage instead of sending individual S.A.S.E.s. This can be more efficient for both parties.

## Troubleshooting

* **Envelope Returned for Insufficient Postage:** If the inner envelope is returned to you for insufficient postage, it means the initial postage you provided was not enough to cover the cost of mailing the item back to you. Check the current postage rates and add additional postage before resending the envelope.
* **No Response:** If you don’t receive a response after a reasonable amount of time, it’s possible that the recipient is unable or unwilling to fulfill your request. While it can be disappointing, it’s important to respect their decision.
* **Lost in the Mail:** Unfortunately, sometimes mail gets lost in transit. If you suspect that your S.A.S.E. has been lost, you can file a missing mail search request with the USPS.

## Conclusion

Sending a Self-Addressed Stamped Envelope is a simple yet effective way to facilitate a response from someone. By following these steps and tips, you can ensure that your S.A.S.E. is properly prepared and arrives successfully, increasing your chances of receiving the information, autograph, or other item you’re seeking. While the digital age offers many communication methods, the S.A.S.E. remains a valuable tool for those situations where traditional mail is preferred or required. Remember to be clear in your request, provide accurate address information, and include sufficient postage. With a little preparation, your S.A.S.E. can help you achieve your desired outcome.